Documents and Forms (including meeting minutes)

Garden Area Rules and Regulations

New - 2016 Certificate of Insurance  You can save this to your PC and use this for your mortage company, etc.

  2016 Certificate of Insurance

Longmeadow Garden Area Rules and Regulations.

Approved Shrubbery List

Submitting work request forms

Longmeadow residents and owners have another option for submitting work request forms to our property manager.   We now have an online form that you can conveniently and quickly fill out online  in your browser and print, and even fax if desired, to Rolar Management.  The form is always just a click away in the Longmeadow06460.com here in the Documents and Forms zone.  You fill out the form in your browser, so both you and Rolar Management have a neat, legible work request.  You'll have more space for you to describe your issue.  The form can be faxed to Rolar using the fax number on the form.  You stall can choose to print and mail and mail the form to Rolar, or drop it off at the clubhouse.  If you are at work, or otherwise far away from the clubhouse, you can have your work request in Rolar's office in just a few minutes, instead of up to a few days.  Blank forms can be printed out ahead of time and neatly filled out longhand if one is not by a computer.   The original three-part forms will still be available at the clubhouse mailbox.  Submission instructions are on the form

Click to open work request form.

 

2017 Meeting Minutes

 

  July 2017 Board Meeting Minutes PDF

 

  April 2017 Board Meeting Minutes PDF

  February 2017 Board Meeting Minutes PDF

  January 2017 Board Meeting Minutes PDF

 

 

2016 Meeting Minutes

          December 2016 - No meeting 

  November 2016 Board Meeting Minutes PDF

  November 2016 Special Meeting Minutes PDF

  October 2016 Board Meeting Minutes PDF

  September 2016 Board Meeting Minutes PDF

          August 2016 - No meeting 

  July 2016 Board Meeting Minutes PDF

  June 2016 Board Meeting Minutes PDF

  May 2016 Board Meeting Minutes PDF

  April 2016 Board Meeting Minutes PDF

  January 2016 Board Meeting Minutes PDF

 

2015 Meeting Minutes

  July 2015 Board Meeting Minutes PDF

  June 2015 Board Meeting Minutes PDF

  May 2015 Board Meeting Minutes PDF

LOMC Has Been Approved!

          Screen Shot from FEMA Web Page!

  LOMA Cert 48-58 Greenwich Way.pdf

  LOMA Cert 60-70 Greenwich Way.pdf

  LOMA Cert 1-13 Jackson Cert.pdf

  LOMA Cert 19-35 Jackson Cert.pdf

  LOMA Cert 61-71 Jackson Cert.pdf

  LOMC 4 bldgs Longmeadow.pdf

 

 

 

 

 

Courtesy of Salem Walk's Bob Fiore:

  Handy Telephone Number List

2015 Meeting Minutes

  June 2015 Board Meeting Minutes PDF

  May 2015 Board Meeting Minutes PDF


2014 Meeting Minutes

  February 2014 Board Meeting Minutes PDF

  January 2014 Board Meeting Minutes PDF

 

2013 Meeting Minutes

  November 2013 Board Meeting Minutes PDF

  October 2013 Board Meeting Minutes PDF

  September 2013 Board Meeting Minutes PDF

  June 2013 Board Meeting Minutes PDF

  May 2013 Board Meeting Minutes PDF

   April 2013 Board Meeting Minutes PDF

  February 2013 Board Meeting Minutes PDF

  January 2013 Board Meeting Minutes PDF

An official notice, including a proxy form, was mailed to each owner.  It is also here:
2012 Annual Meeting Notice.   2012 Annual Meeting Proxy.

2012 Meeting Minutes (there was no meeting in August and December)

  November 2012 Board Meeting Minutes PDF

  October 2012 Board Meeting Minutes PDF

  September 2012 Board Meeting Minutes PDF

  July 2012 Board Meeting Minutes PDF

  June 2012 Board Meeting Minutes PDF

  May 2012 Board Meeting Minutes PDF

  April 2012 Board Meeting Minutes PDF

  March 2012 Board Meeting Minutes PDF

  February 2012 Board Meeting Minutes PDF

  January 2012 Board Meeting Minutes PDF

       Late Fall 2011 / Winter 2012 Newsletter 

  January 8 2012 Special  Budget Approval Meeting Minutes PDF

  November 2011 Special Finance Meeting Minutes PDF

2011 Meeting Minutes


  November 2011 Special Owners Board Meeting Minutes PDF
  November 2011 Board Meeting Minutes PDF
  October 2011 Board Meeting Minutes PDF
  July 2011 Board Meeting Minutes PDF
  June 2011 Board Meeting Minutes PDF
  May 2011 Board Meeting Minutes PDF
  April 2011 Board Meeting Minutes PDF

 

Winter 2010 - 2011 Longmeadow Newsletter, Special Meeting Notice

Adobe PDF document   Late Fall 2010 / Winter 2011 Newsletter PDF  
See prior newsletters below.

Adobe PDF document   Special Meeting Notice - December 12 2010 - Loan Consolidation 

2009 Survey Questions Results and Interpretation.

The 2009 survey of unit owners contained 22 questions.  Actually, the items were posed as statements.  One response to each statement could be checked based on how the owner felt about that statement:  'Strongly Agree' ',Agree, 'Neutral', 'Disagree', 'Strongly Disagree'.  The Microsoft Excel spreadsheet of the actual tabulations (formulas) and result calculations is here.  Only the Unit and Building numbers have been removed in this published result to keep the actual unit owners responses private.

The percentage of owners completing the survey was excellent:  102 out of 215 owners completed and returned the survey.

Link to survey and results interpretation document (Microsoft Word 2003 format).

Link to survey results tabulation Excel spreadsheet. (Microsoft Excel 2003 format).

Recent Notices Distributed to Owners and or Residents:

Adobe PDF document   Special Meeting Notice - December 12 2010 - Loan Consolidation 

Bulk Item Collection June 23, 2010 Notice

Swimming - Pool 2010 Season Notice

Latest updates include the posting of the April 2010 update to the Garden Area Rules and Regulations.  The approved shrubbery list is also posted here.

Please note:

In the process of purchasing a unit, one should receive a packet with the rules and regulations, by-laws, and declaration documents.  Your official documents should always be retained.  As a convenience, those documents will be available here.

The meeting minutes are in PDF format.  If you do not have the Adobe Acrobat PDF viewer, you can download and install it from www.adobe.com.

Pool Memo:  Current year's Pool Information, Rules and Evening Swim Signup Sheet.

Adobe PDF document   2009 Pool Memo PDF

Adobe PDF document   2009 Bulk Pickup Memo

Newsletters:

       Late Fall 2011 / Winter 2011 Newsletter 

Adobe PDF document   Late Fall 2010 / Winter 2011 Newsletter PDF
Adobe PDF document   Early Winter Jan 2010 Newsletter PDF
Adobe PDF document   Spring 2008 Newsletter PDF

Rules and Regulations:
Adobe PDF document   Longmeadow Rules and Regulations rev Oct 2007 PDF

See below  for the detailed explanation of the changes adopted officially October 18, 2007

Garden Area Rules and Regulations

Longmeadow Garden Area Rules and Regulations.

Approved Shrubbery List

Budget-related documents:

  Budget letter to owners detailing 2007 budget as of Sept. 2007 and proposed budget for 2008  PDF

Meeting Minutes:
2009

  December 2009 - No Board Meeting.
  November 2009 Board Meeting Minutes PDF
  October 2009 Board Meeting Minutes PDF
  September 2009 Board Meeting Minutes PDF
  August 2009 Board Meeting Minutes PDF
  July 2009 Board Meeting Minutes PDF
  June 2009 Board Meeting Minutes PDF
  May 2009 Board Meeting Minutes PDF
  April 2009 Board Meeting Minutes PDF
  March 2009 Board Meeting Minutes PDF
  February 2009 Board Meeting Minutes PDF
  January 2009 Board Meeting Minutes PDF

2008
  December 2008 - No Board Meeting.
  November 2008  Board Meeting Minutes PDF
  October 2008 Board Meeting Minutes PDF
  September 2008 Board Meeting Minutes PDF
  August 2008 - No Board Meeting
  July 2008 Board Meeting Minutes PDF
  March 2008 Board Meeting Minutes PDF
  February 2008 Board Meeting Minutes PDF
  January 2008 Board Meeting Minutes PDF

2007
  December 2007 Board Meeting Minutes PDF
  November 2007 - No board meeting.
  October 2007 Board Meeting Minutes PDF
  September 2007 Board Meeting Minutes PDF
  July 2007 Board Meeting Minutes PDF
  2007 Annual Meeting Minutes PDF
  June 2007 Board Meeting Minutes PDF
  May 2007 Board Meeting Minutes PDF


Bylaws and declarations:  Forthcoming

Detailed Explanation of the Rules and Regulations Changes Adopted officially October 18, 2007

Section 1,I:
At present this section reads: Animals are not to be tied or fastened outside. All owners shall clean up after their pets. No animals are allowed in the playground.

The new Section 1, I shall read: Animals are not to be tied or fastened outside. All owners shall clean up after their pets. No animals are allowed in the playground. If sitting/standing outside on either the front porch or back patio with a dog(s), the dog(s) must be kept within the confines of said porch or patio, on a leash held by a person; the dog(s) must be under control at ALL times. Unit owners are responsible for ensuring that the residents and guests of their unit follow the Longmeadow rules and regulations. The unit owner is liable for any fines for any violation or violations caused by any resident or guest of their unit. Fines will be assessed (see “Fines Established, May 2000”) for violations of this section. Adopted on September 18, 2007 at the Meeting of the Board of Directors.

Fines Established May, 2000
Item 2:
At present this section reads: Tying dogs outside units is prohibited, and one (1) notice will be delivered as a warning. The 1st offense after the warning is delivered will result in a $10.00 (ten dollars) fine, the 2nd offense will result in a $25.00 (twenty-five dollars) fine, and the 3rd and further offenses will each result in a $50.00 (fifty dollars) fine.

The new Item 2 shall read: Tying a dog(s) outside units is prohibited, and unless walking the dogs(s), allowing dogs to be off the porch or patio area while sitting/standing with said dog(s) is prohibited. One (1) notice will be delivered as a warning. The 1st offense after the warning is delivered will result in a $50.00 (fifty dollars) fine, the 2nd offense will result in a $100.00 (one hundred dollars) fine, and the 3rd and further offenses will each result in a $200.00 (two hundred dollars) fine. All fines shall be levied against the owner of the unit. All tenants of a unit will be made aware that a warning has been given or fine(s) has been levied. . Adopted on September 18, 2007 at the Meeting of the Board of Directors.